How to Isolate a Found Set to Generate a Report

To isolate a found set for a report you will do the following:

1. Go to The Art List. 

2.Click the Find Button. 

 

3. Add your search criteria.

4. Hit the Return/Enter Key.

5. Your search will be returned.

6. Go To Reports.

7. Choose a report. 

8. When asked if you want to build a report for All or your Current found set Choose "Current"

Utilizing Bar Codes to Record and Find a Stored File

Utilizing Bar Codes to Record and Find a Stored File

We don't print bar codes out of the system, but a bar code reader is just an input device like a keyboard. If you have barcodes you can scan them into the tracking number field and store the number from the bar code there. Then you can find a file the same way by entering Find mode and scanning the bar code into the tracking number field and hitting enter. That will return the record with that bar code number assigned to it. 

Refining a Search for a Specific Record

Refining a Search for a Specific Record

In general, when searching in files with a lot of records, it is most efficient to search in a specified field using the Find mode rather than than using the generic Search bar located at the top right of the screen.  The generic search function searches all fields at once, which can be slower.  Doing a search in a specific field such as "Artist"  or "Title" will search just in that field and consequently will be quicker.

How can I transfer my data from an old computer to my new computer?

How can I transfer my data from an old computer to my new computer?

On the old Computer:

● Launch My Art Collection 2.0

● Go to File/Save a Copy As and save a copy of the MyArt.MA2 data file to your desktop. (Name the MyArt.MA2 data file MyArt_TodaysDate.MA2 or something else unique).

● Move the MyArt_TodaysDate.MA2 data file to the new computer's Desktop.

On the New Computer:

● Install My Art Collection 2.0  

● Launch My Art Collection 2.0

● Go to File/Import from My Art Collection 2.0

When prompted locate the file MyArt_TodaysDate.MA2 on the Desktop.

● Choose Add Records.

The data will be imported.

What Should I Do if the Program Crashes or a File Becomes Corrupted?

What Should I Do if the Program Crashes or a File Becomes Corrupted?

If possible revert to a backup copy that was made before the file became corrupt. If you do not have a back up, here are instructions on recovering. 

To recover a damaged file:

●  On Windows machines, press Ctrl+Shift while double-clicking the My Art Collection application icon.Hold the keys down until you see the Open Damaged File dialog box.

●  On Mac OS X machines, press Command-Option while double-clicking the My Art Collection application icon. Hold the keys down until you see the Open Damaged File dialog box.

What to expect during the recovery process

During the recovery process, the My Art Collection application:

●  creates a new file

●  renames any damaged file by adding Old to the end of the file name. (myart.ma2 Old)

●  gives the repaired file the original name.

If you experience unusual behavior in the recovered file, please contact us.

Click the Run Report button next to the report.

Select the options and customization if applicable for the specific report. 

When asked, choose All to print all records in your collection. 

How to Create a Report to be Printed on Another Computer or Printer

How to Create a Report to be Printed on Another Computer or Printer

To create a file out of a report to print on another computer or printer, save the report as a PDF.

On the Mac OSX operating system you can do that that by clicking print and choosing the Save as PDF option. 

On Windows, 

if you do not have a PDF Conversion Program, try a free PDF software download. http://www.cutepdf.com/products/cutepdf/writer.asp

Printing Reports: Instructions

Instructions for Printing Reports. 

1. To show all records in the report click the "Show All Records" button.

2. Next, go to the Reports Tab to view and select a report. 

3. Click the Run Report button next to the report.

4. Select the options and customization if applicable for the specific report. 

5. When asked choose All to print all records in your collection.